Privacy Notice
Last updated: July 22, 2026
This page is maintained by Raelynn King to answer common questions about how Ledgerly handles personal data. If you have privacy questions, email shastagirl@raelynnking.com.
Who is responsible for your data
Raelynn King, located in Salt Lake City, Utah 84015, is the data controller for personal data collected through Ledgerly. Contact: shastagirl@raelynnking.com.
What data we collect
We collect the following categories of personal data:
- Account data: name, email address, password hash, company name, and billing address.
- Financial data: bank and card transaction records, payroll records, tax filings, receipts, and invoices that you import or upload.
- Usage data: app activity, feature usage, error logs, and device identifiers.
- Support data: messages, tickets, and call recordings from customer support.
- Technical data: IP address, browser type, operating system, and cookies.
Why we collect it (purposes & legal basis)
| Purpose | Legal basis |
|---|---|
| Provide bookkeeping, payroll, and tax features | Contract performance |
| Process payments and subscriptions | Contract performance |
| Customer support and account management | Contract performance / Legitimate interest |
| Security, fraud prevention, and compliance | Legitimate interest / Legal obligation |
| Product improvement and analytics | Legitimate interest |
| Marketing emails and product updates | Consent (opt-in) |
Who we share data with
We share personal data only with categories of recipients who need it to operate Ledgerly:
- Payment processor: Paddle acts as our Merchant of Record for subscription management, payments, tax compliance, and invoicing.
- Service providers: cloud hosting, analytics, error reporting, email delivery, and customer-support tooling.
- Banking and tax integrations: providers such as Plaid and state tax agencies, only when you choose to connect them.
- Professional advisers: legal, accounting, and compliance consultants bound by confidentiality.
- Authorities: when required by law, regulation, or court order.
We do not sell personal data. We do not share data for cross-context behavioral advertising.
Cookies & tracking
We use cookies and similar technologies to keep you signed in, remember preferences, understand usage, and improve the product.
- Essential cookies: required for login, security, and core functionality. Cannot be disabled.
- Analytics cookies: help us understand how the app is used. You can disable these in your browser settings.
- Marketing cookies: used only if you opt in to promotional emails.
Security
We use industry-standard measures to protect your data, including TLS encryption in transit, encrypted storage, access controls, and regular backups. Access to production systems is limited to authorized personnel only.
No method of transmission or storage is 100% secure. If you believe your account has been compromised, contact us immediately.
Data retention
We keep your personal data for as long as your account is active, plus a reasonable period afterward to resolve disputes, enforce agreements, and meet legal obligations. Financial records required for tax and audit purposes may be retained for longer periods as required by law.
When data is no longer needed, we delete or anonymize it. You can request deletion at any time by emailing shastagirl@raelynnking.com.
Your rights
Depending on where you live, you may have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete data.
- Delete your personal data, subject to legal retention requirements.
- Object to or restrict certain processing.
- Receive a copy of your data in a portable format.
- Withdraw consent for optional communications.
To exercise any of these rights, email shastagirl@raelynnking.com. We will respond within 30 days of receiving a verified request.
Contact & updates
If you have questions about this Privacy Notice, contact Raelynn King at shastagirl@raelynnking.com.
We may update this notice from time to time. Material changes will be posted here and, where appropriate, notified through the app or by email.